Privacy Policy
At Select Source International (“SSI”, “we”, “us”, or “our”), we are committed to protecting your personal information that we collect and process to execute our staffing, consulting, workforce solutions, and recruitment services. We process personal data responsibly, securely, and in accordance with applicable privacy and data protection laws, including, but not limited to, U.S. regulations and international privacy frameworks.
SSI supports the various international and local privacy laws, including the provisions of the European Union’s General Data Protection Regulation (GDPR), and has procedures in place to meet the requirements of those laws.
Scope
This policy applies to all individuals whose personal information SSI collects, including job candidates, consultants, employees of our clients, vendors, business partners, website and social media channel visitors, and other users of our services and sites.
Information we collect
The personal information SSI collects depends on your interaction with us and the services you use. If you choose not to provide certain personal information, you may not be able to access all features or services.
A. Information you provide directly
Personal information we receive from you, depending on the relevant services
- Identity and contact information (name, email, phone number, address).
- Professional data (resume, work history, education, certifications).
- Recruitment and job application information.
- Background check/eligibility documentation where required.
- Business contact details (company name, business email address, business telephone number, business postal address, and country of business).
- Billing information (debit or credit card details, bank account details, and billing address).
We may also collect, store, and use the following Special Category Data/Sensitive Personal Information:
- Information about your government-issued identification, including your Social Security Number, driver’s license, passport, or State ID number.
- Demographic information such as your gender, race or ethnicity, veteran status, or membership in trade unions.
- Information about your health or disability.
- Screening data, such as criminal offense data.
B. Automatically collected information
When you interact with our services or visit our website, we may automatically collect data, including:
- IP address
- Information included in your resume or CV, for example, work experience, education, and skills
C. Third-party and ancillary data
We may receive personal information about you from:
- Clients and partners who refer or submit candidates.
- Background screening and compliance vendors.
- Third-party systems and integrations (such as applicant tracking systems or HR platforms).
D. Survey and feedback data
Information you voluntarily provide through service request forms, surveys, questionnaires, or feedback mechanisms.
Use of information
Personal data is used strictly for purposes aligned with legitimate business interests, contract performance, and legal obligations, including:
- To evaluate and process job applications, assign placements, complete engagements, and administer workforce solutions.
- To communicate with candidates, clients, vendors, and partners for service delivery and support.
- To manage billing, payroll, compliance reporting, and other administrative functions.
- Facilitating communication, support, and service notifications.
- To comply with legal, regulatory, and contractual obligations, including anti-fraud and anti-abuse measures.
- To send informational and operational notices.
SSI does not sell personal information. All processing is conducted in accordance with applicable legal frameworks, and where processing is based on consent, you may withdraw it at any time by reaching out to our Data Privacy Officer at privacy/contact@selectsouceintl.com.
Disclosure of information
SSI may share personal information only as required to deliver our services, fulfill legal obligations, or support business operations:
- Clients & Partners: To HR teams, hiring managers, and authorized representatives for recruitment and workforce services.
- Service Providers: To vendors who support recruitment platforms, payroll services, background checks, and compliance tools.
- Legal & Regulatory Authorities: Where required by law or to defend legal rights.
SSI does not sell personal data to third parties or license it for unauthorized or unlawful purposes.
Data retention
We retain personal information only as long as necessary for the purpose it was collected, legal compliance, and legitimate business needs. Retention periods vary depending on the category of information, applicable law, and contractual requirements.
Your rights
Subject to laws applicable in your country, you can have the following data protection rights:
- Access and Correction: Request access to or correction of your personal information. Candidates and clients can request to view, update, and get a copy of their personal information.
- Deletion: Request deletion of your data under certain circumstances.
- Withdrawal of Consent: Withdraw consent for processing and storing your data.
- Complaint: Complain with a data protection authority regarding Select Source International’s processing of personal data.
Requests should be submitted to the Data Privacy Officer at privacy/contact@selectsouceintl.com. SSI may proceed with some verification measures to ensure that requests are legitimate.
Privacy notice for candidates and workforce participants
This privacy notice describes how we collect, use, maintain, and disclose personal information about you when you:
- Apply for jobs or opportunities
- Participate in our recruitment or workforce engagement processes
- Interact with us as a candidate, contingent worker, consultant, or prospective placement
Definitions & purpose
When we refer to “you” in this Privacy Notice, we mean an individual whose personal information we process in connection with our employment services, including job applicants, prospective candidates, and workers placed through our staffing or workforce solutions.
Personal information we collect
To evaluate your suitability for job opportunities and to manage your engagement with SSI, we collect and use certain personal information about you. This personal information may include, but is not limited to:
| Identity information | Full name, employee ID, e-mail address, telephone number, physical address, copies of documents supporting or validating your identity and eligibility to work in the United States or other location as applicable |
| Work & qualification data | Resume or curriculum vitae (CV), employment and work history, education, certifications, licenses, and skills, interview notes, assessments, and evaluation results, job preferences, availability, compensation expectations, and assignment history |
| Eligibility & compliance information | Right-to-work and identity verification documentation, background check results, criminal history checks, or drug screening information (where legally permitted), payroll, and payment information |
| Technical data | Internet Protocol (IP) address |
| Social and professional profiles | Information you choose to share from public social media or professional profiles (such as LinkedIn) |
| Other information you provide | Any additional details you voluntarily submit as part of your application or engagement |
Sensitive personal information
SSI does not require candidates or workers to provide sensitive personal information, such as information relating to race, ethnicity, health, sexual orientation, or similar protected characteristics, unless required by law or voluntarily provided for lawful purposes. When such information is collected, it is processed in accordance with applicable legal requirements.
How we obtain personal information
We may collect personal information about you:
- Directly from you when you apply for jobs, complete forms, interview, or provide documentation
- From third parties such as job boards, professional networks, references, or background screening partners
- Through publicly available sources, with your consent where applicable
If you do not provide certain information when requested, we may be unable to engage with you or consider you for job opportunities.
Why do we collect your personal information
We collect your personal information for legitimate business purposes related to recruiting, placement, and workforce management, including:
- To evaluate your qualifications and fit for specific roles
- To communicate with you about job opportunities, assignments, and activities related to your candidacy or engagement
- To submit your information to clients who may consider you for employment or workforce placements
- To comply with legal, regulatory, and contractual requirements
- To operate, maintain, and improve our internal systems and recruitment processes
Your information will only be used for purposes that are appropriate in the context of our staffing and workforce services.
Candidate rights
Subject to the laws applicable in your country, the following data protection rights are available:
- Right to request access and correct: You have the right to request access to your personal information that SSI collects or processes. You may also request a correction or update of the information that you believe is inaccurate, incomplete, or no longer current.
- Right to limit or object to certain uses: Where applicable, you may have the right to limit or object to specific uses of your personal information. SSI will review and respond to such requests in accordance with applicable laws and may continue processing information where permitted or required to meet business or legal obligations.
- Right to request deletion: You may request SSI to delete your personal information where permitted by law. However, SSI may be required to retain certain information to comply with legal, regulatory, or contractual obligations.
- Right to withdraw consent: You have the right to withdraw your consent to SSI to process your personal information at any time.
Any requests to exercise these rights should be submitted to the Data Privacy Officer at privacy/contact@selectsouceintl.com. SSI may proceed with some verification measures to ensure that requests are legitimate.
Artificial intelligence and the use of HR technologies
Our use of HR technologies
SSI may use modern Human Resource (HR) technologies, such as applicant tracking systems, interview platforms, and workforce and payroll management solutions, to support and enhance recruitment processes, workforce management, and service delivery. These technologies help us digitize processes, improve efficiency, and provide a better experience for candidates, workers, and clients. We use these technologies to assist, not replace, human decision-making in our recruitment and workforce processes.
Some of the platforms and tools we use may incorporate artificial intelligence (“AI”) or machine learning capabilities as part of their functionality. For example, AI-enabled tools may be used to facilitate interview scheduling, enable digital or video interviews, assist with skills-based matching, or support candidate communication.
Human oversight and decision-making
SSI is committed to maintaining active human involvement in recruitment and workforce decisions. While AI-enabled technologies may support aspects of screening, matching, or process automation, final decisions regarding candidate selection, placement, and workforce engagement are made by SSI personnel and, where applicable, our clients.
Responsible and fair use of AI technologies
SSI is committed to the responsible and ethical use of HR technologies. We take steps to promote fairness, accuracy, and accountability when using tools that incorporate AI or automated processing.
SSI continuously evaluates its use of HR technologies to ensure alignment with legal requirements, industry standards, and evolving best practices. As technology advances, we remain focused on using it in ways that enhance trust, protect privacy, and support positive outcomes for candidates, workers, and clients.
Third parties and sites
SSI’s website may include links to, or integrations with, third-party websites and services such as payment processors, Applicant Tracking Systems (ATS), and integration partners that support our hiring solutions.
These third parties may collect or process certain types of data, including identifiers (such as name, email, or account details), billing or payment information, and technical data necessary to deliver integrated services. SSI does not control or manage these external websites or services and is not responsible for their privacy practices. We strongly encourage users to review the privacy policies of these third parties to understand how they collect, use, and safeguard your information before engaging with their services.
Notification of changes
SSI may update this Privacy Policy to reflect changes in practices, legal obligations, or compliance requirements. Changes will be posted on our website and will be effective immediately. Please check this page regularly for any changes that might affect you. Continued use of SSI’s services after posting constitutes acceptance of the updated Privacy Policy.
Contact information
We understand the importance of providing avenues for users to address their data privacy concerns. To facilitate effective communication and ensure transparency, we have appointed a dedicated Data Privacy Officer (DPO) who serves as a point of contact for privacy-related inquiries and requests. Our DPO is responsible for overseeing data protection matters, addressing user inquiries, and ensuring compliance with relevant privacy laws and regulations.
You can contact our DPO by reaching out to:
Select Source International
13911 Ridgedale Drive, Suite 230
Minnetonka, MN 55305, United States
Phone: +1 952 546 3300, +1 855 774 4335